How to add signature in Outlook with simple steps

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To add a signature in Outlook, you can follow these steps:

1. Open Outlook: Launch the Outlook application on your computer.

2. Access the Signature Settings: Click on “File” in the top-left corner of the Outlook window, then select “Options” from the drop-down menu. This will open the Outlook Options window.

3. Go to the Signature Settings: In the Outlook Options window, select the “Mail” tab on the left-hand side. Then, click on the “Signatures” button. This will open the Signatures window.

4. Create a New Signature: In the Signatures window, click on the “New” button to create a new signature.

5. Enter a Name for the Signature: In the “New Signature” dialog box, enter a name for your signature in the “Name” field. This name is for your reference and will help you identify the signature later.

6. Compose Your Signature: In the “Edit signature” section, you can create your signature. You can type the text directly into the text box or format it using various options available, such as font styles, sizes, colors, and adding images or hyperlinks. You can also copy and paste a pre-designed signature from another document or an HTML file.

7. Assign Signature to Email Accounts (Optional): If you have multiple email accounts set up in Outlook, you can select the email account(s) to which you want to assign the signature.

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Use the drop-down menus under “Choose default signature” to select the signature you just created for the desired email accounts. You can choose different signatures for new emails and replies/forwards.

8. Save the Signature: Once you have composed your signature and assigned it to the appropriate email account(s), click on the “OK” button to save your signature.

From now on, your signature will be automatically added to the emails you compose in Outlook. You can repeat these steps to create and manage multiple signatures if needed.

Please note that the steps above are based on the desktop version of Microsoft Outlook. The process may vary slightly if you are using a different version or the Outlook web app.

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